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Job Information

American Heart Association Accounts Payable Associate, Purchasing Card Administration in Dallas, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for an Accounts Payable Associate, PCard Administration in our National Center office located in Dallas, Texas .

In this role, you will be responsible for the daily administration of the Purchasing Card Program. The Accounts Payable Associate (PCard Administration) regularly interfaces with National Center and Region’s staff of all levels on accounts payable questions and support.

Essential Job Duties:

  • PCard administrator and subject matter expert for Purchasing Card program.

  • Provides excellent customer service, timely and effectively.

  • Supports the centralized accounts payable department, Finance Customer Service Support Site, and customer service phone line.

  • Processes staff requests for PCard applications and replacement cards. Responds to Purchasing Card requests for staff upon receipt and appropriate approval.

  • Performs analysis on PCard transactions. Evaluates, opens, and closes merchant category codes. Reviews spend reports for inactive and declined PCards. Manages the auto PCard email reminders to staff and supervisors according to developed procedures and processes.

  • Accounts payable monthly and annual close process.

  • Provides back-up support to other Accounts Payable Associate functions.

  • Assists Accounts Payable Supervisor with accounts payable training classes and development of training materials.

  • Provides requested information to external and internal auditors, ensures proper PCard documentation is filed timely and adhers to AHA policies and record retention schedules.

  • Conducts special projects as requested according to established deadlines.

  • Accounts payable reporting needs (PCard audit reports, aging reports, audit reports, etc.)

  • Coordinates with Human Resources to ensure PCards of terminated staff are deactivated promptly.

  • Informs Payroll staff of potential payroll deductions for un-substantiated expenses.

  • Works with managers of terminated employees to clear expense of terminated employees.

Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent

  • Minimum of five (5) years’ exposure and experience in an Accounts Payable department. Procurement Card day to day experience.

  • Must be detail-oriented with strong analytical, problem-solving, and financial skills.

  • Must have a passion for excellent customer service and commitment to exceptional quality.

  • Proficiency in PC applications including Windows, Excel, Word, PowerPoint, Automated Financial Systems.

  • Excellent written, oral, and interpersonal communication skills required, with all levels of staff, externally and internally.

  • Must be capable of working independently, with strong organizational skills, and able to handle changing priorities.

Here are some of the preferred skills we are looking for:

  • Intermediate Excel skills.

  • Intermediate Word skills with ability to utilize Mail Merge.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Compensation & Benefits


Pay is commensurate with experience.

Benefit Plans:

Employees scheduled to work at least 20 hours per week are eligible to participate in the medical, dental, and vision plans the first of the month following 30 days of service. AHA subsidizes the medical and dental cost to ensure benefits are affordable. Eligible dependents under AHA’s group benefit plans include legal spouse, domestic partner, children under the age of 26 or who are disabled. AHA offers additional benefits like an EAP, telehealth benefit for general medical and behavioral health, flexible spending accounts, life insurance, and disability.

Retirement Plans: AHA retirement plans offer employees a way to start saving after their first paycheck. The retirement plans provides employer contributions after two years of service. If you have previous 501(c)(3) non-profit experience, within the last 5 years, at a national health agency, an institution of higher learning or a medical institution, that experience may count towards the two-year waiting period. Employees are 100% vested in employee and employer contributions.

Paid Days Off: Regular full-time and part-time employees earn Paid Time Off (PTO) based on years of service. PTO begins accruing on date of hire. Full time employees receive one paid Community Service time off day per year and are encouraged to participate in projects, programs and organizations which contribute to the health and vitality of their communities. AHA also offers 12 paid holidays per year.

Leaves of Absence: AHA offers both Short Term and Long Term Disability benefits which replace earnings if you are unable to work due to a non-work-related illness or injury. Employees are eligible for Short Term Disability after 90 days of service and are eligible for Long Term Disability after being disabled for 90 days or more. Eligible employees can take up to 12 weeks off of work for a qualified leave of absence under the Family Medical Leave Act (FMLA), intermittent FMLA leaves and leave as an accommodation under the Americans with Disabilities Act as Amended (ADAAA.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 2 months ago (4/22/2021 8:12 AM)

Requisition ID 2021-6860

Job Family Group Business Operations

Job Category Finance & Accounting

Location: Dallas, TX