American Heart Diversity Jobs

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Job Information

American Heart Association Accounts Payable Associate in Dallas, Texas


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for an Accounts Payable Associate, Vendor Master Database in our National Center office located in Dallas, Texas .

This position will work in a hybrid setting (in office 3 days a week) in our Dallas office.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


This individual will be responsible for the day-to-day set up and maintenance of supplier/vendors, volunteers, and employee records in the American Heart Association JDE EnterpriseOne (E1) Financial system Address Book, ensuring integrity and compliance. Additional responsibilities include quarterly reviews of Integra (OFAC) for compliance and sending to manager/supervisor for approval. The AP Associate ensures that no prohibited countries or payees exist and where applicable ensures receipt of W-9 and works to match each TIN with IRS records using the TIN matching site. This role maintains W9 records on the secured SharePoint site, properly maintains records to support calendar year-end 1099 preparations, and collaborates with the procurement department on the upload process for the GEP (smart form) vendor/supplier.

  • Responds to Association staff E1 Address Book requests on SharePoint Site daily maintaining a 24-hour turnaround time. Edits, updates, and maintains appropriate Supplier Package format to capture related information and ensures staff submitting requests comply with internal policies and procedures.

  • Helps staff select correct payment terms and form of payment and ensures banking information is confidently maintained and accurately entered.

  • Maintains the Association credit worthiness package so that it is accurately updated.

  • Provides data and assists Tax Department with the filings of tax reports for 990, Board Members, and Grants to Foreign entities. Assists with returned 1099 procedures – researches and ensures correct address is updated in the Address Book and supplier record is corrected in E1.

  • Assists AP Manager with processing various accounts payable reports and review vendor master data. Files documents/electronic records adhering to record retention schedules.

  • Work with E1 Support annually to ensure that appropriate vendors are deactivate and/or archived according, ensures any requested address book records that require additional control are put on HOLD pay.

  • Ensures duplicate suppliers records are marked accordingly.

  • Responses to the Accounts Payable customer service phone line according to assigned hours.

  • Ensures that assigned Finance Customer Shared Services Intake site requests and email requests are responded in timely manner, specifically same business day if possible, and no later than 24 hours.

  • Serves as backup for other roles in the Finance Accounts Payable department that includes entering wires in Cash Pro and Procurement Card Admin.

Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent

  • Minimum of two (2) years exposure and experience in an Accounts Payable department specifically related to vendor master

  • Must be detail-oriented with strong analytical, problem-solving, and financial skills

  • Must have a passion for excellent customer service and dedication to exceptional quality

  • Intermediate Excel skills and proficiency in PC applications including Windows, Word, Outlook, PowerPoint, Automated Financial Systems

  • Excellent written, oral, and interpersonal communication skills required, with all levels of staff, externally and internally

  • Must be capable of working independently, with strong organizational skills, and able to handle changing priorities

Here are some of the preferred skills we are looking for:

  • Intermediate/Advanced Excel skills

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

  • Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities


Location US-TX-Dallas

Posted Date 1 month ago (2/16/2023 1:19 PM)

Requisition ID 2023-10026

Job Category Finance & Accounting

Position Type Full Time

Location: TX-Dallas