American Heart Diversity Jobs

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American Heart Association Executive Assistant - Healthcare Business Solutions in Dallas, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association has an excellent opportunity for an Executive Assistant to our Emergency Cardiovascular Care (ECC), VP Global Operations based out of our National Center office located in Dallas, TX!

This individual will provide administrative, financial and operational support to the Vice President, Healthcare Business Solutions of Global Operations, the VP’s direct reports and the Vice President, Healthcare Business Solutions of Product Management. Duties include, travel, expenses, record keeping and meeting management. Manages special projects related to ECC Global Operations. Responsible for the collection of overdue invoices within HBS department. Processes invoices for payment. Produces monthly budget reports and manages/updates daily sales report tracking ShopCPR sales. Assists the Customer Connection Manager with administrative activities. Serves as point of contact/liaison for Health Care Business Solutions (HBS) Global Operations staff.

  • Provides administrative and secretarial services to the Vice President, such as scheduling internal and external appointments, coordinating meetings and conference calls, making travel arrangements, processing expense reports and invoices, and record keeping. Works collaboratively with the Customer Connection Manager to provide administrative support for external customers and assists in data gathering and retention

  • Oversees development and maintenance of budgets and expense reporting systems for Global Operations domestic and international budgets. Responsible for problem solving on budget with HBS Directors and HBS Finance. Develops proficiency with the budget allocation system. Assists with the coordination of the annual budgeting process for HBS Global Operations

  • Provides monthly budget reports for the VP, Directors, and Managers, who will identify possible misallocations of expenses. Ensure prompt monthly reconciliations of budget reports with each staff person responsible for budget. Correct posting errors by submitting proper information to Finance

  • Delivers recurring and ad-hoc reports to support field operations, internal customers and various HBS business initiatives

  • Responsible for overseeing and collecting payments for HBS Receivables; accountable to minimizing receivables on the HBS Aging Report

  • Manages contracts with vendors, and ensures payments are processed

  • Becomes knowledgeable and conversant with the SharePoint program structure, policies, and procedures, as well as other AHA administrative software/systems

  • Serves as a CPR Instructor and assists the HQ’s department in coordinating CPR training with AHA staff and external customers. Responsible for the maintenance of all National Center AED’s

  • Works collaboratively with HBS Executive Assistants to provide support for entire department

Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or equivalent

  • Six months – two years of relevant experience

  • Excellent written and oral communication skill

  • Development and maintenance of budgets and expense reports

  • Ability to streamline budget and contract management process

  • Demonstrated experience in providing administrative and secretarial services

  • Experienced MS Office use

  • Experience working with volunteers and customers

Preferred Experience:

  • Some college

  • Knowledge of Healthcare Business Solutions (HBS) products and development processes

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 2 months ago (8/11/2021 4:52 PM)

Requisition ID 2018-3419

Job Family Group Business Operations

Job Category Administrative Support

Location: Dallas, TX