American Heart Association Executive Assistant in Dallas, Texas

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke.At the American Heart Association and American Stroke Association, we get to work toward that goal every day.Is it easy?No.Is it worthwhile?Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives.We are where you can achieve professional growth with personal fulfillment.We are where you can connect people to making a lifesaving impact.We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our National Center office located in Dallas, TX .

The Executive Assistant is responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources.

Essential Job Duties:

  • Maintains several supervisors’ calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed.

  • Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.

  • Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required

  • Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.

  • Successfully completes multiple duties and projects while managing competing demands and priorities as assigned by the supervisor.

  • Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects which include but are not limited to invoice/billing management, service award and recognition programs, expense reimbursement, organization chart management in Visio, supply ordering and management and budget management.

  • Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • High School Diploma or GED and some college with concentration in Business, Marketing, Communications, or other related field.

  • Minimum of five (5) years professional experience in business administration, office procedures, complex executive correspondence and meeting coordination.

  • Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage.

  • Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts. Experience with Visio a plus

  • Excellent skills in written, oral and interpersonal communication, including business writing.

  • Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.

  • Must have the ability to work independently, prioritize work assignments, and meet deadlines, but also work in a team environment and interact with industry, staff, volunteers, and public.

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Business Operations

Job Category Human Resources