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Job Information

American Heart Association Executive Assistant in Dallas, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

The American Heart Association has an excellent opportunity for an Executive Assistant , supporting the EVP Development and Community Health, at our National Center office located in Dallas, TX!

The primary responsibilities of this role include providing senior level administrative support to the Executive Vice President (EVP) Development & Community Health. The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. He or she will have integrity, high motivation, proven ability to produce quality results in a fast-paced deadline-oriented environment.


Essential Job Duties:

  • Provides senior level administrative support to EVP Development and Community Health.

  • Maintains calendars, schedules conference calls, virtual and in-person meetings, for EVP with other National Center staff, volunteers, external stakeholders, etc. Makes logistical arrangements necessary for internal and external meetings, including virtual meetings. Works proactively to resolve scheduling conflicts for EVP.

  • Prepares and gathers support materials for EVP in preparation for meetings.

  • Works closely with National Revenue Director on scheduling internal and external meetings, preparing EVP correspondences and supporting other project needs as requested.

  • Processes expense reports and supports EVP department budget management.

  • Performs organized record keeping, including taking comprehensive meeting notes when requested. Runs PowerPoint presentations for in-person and virtual meetings. Prepares agendas and support materials for these meetings.

  • Prepares and processes EVP correspondences. Proofreads, distributes correspondence including emails, reports, presentations, memos, field communications, mailings, etc.

  • Manages project timelines with deadline compliance, while effectively communicating project statuses and related information as requested.

  • Maintains an orderly filing system for correspondence and other documents in the office and shared online files.

  • Maintains accurate and confidential information relevant to internal meetings, board meetings and events.

  • Successfully completes multiple duties and projects while managing competing demands and priorities.

  • Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.

  • Utilize vendor and/or AHA systems (e.g. E1, Sharepoint, One Drive, Outlook, etc.) efficiently and competently to complete duties/projects.

Want to help get your resume to the top? Take a look at the experience we require:


  • High school diploma or GED equivalent required. College Degree preferred.

  • Four (4)+ years of related experience with 1 year supporting senior/executive level management.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies

  • Ability to work in a fast-paced team environment and interact with all levels of AHA staff, volunteers and the public.

  • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.

  • Proven organizational skills, detail oriented and experience handling sensitive and confidential information.

  • Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts

  • Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.

  • Must have knowledge and skills with Microsoft Teams, Zoom webinar and meetings.

  • Must have advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 2 weeks ago (11/12/2021 5:33 PM)

Requisition ID 2021-7767

Job Family Group Business Operations

Job Category Administrative Support

Location: Dallas, TX