American Heart Diversity Jobs

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Job Information

American Heart Association Executive Assistant in Dallas, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association has an excellent opporturnity for an Executive Assistant .

In this role, you will be responsible for for providing advanced administrative support to leadership including: managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.

Essential Job Duties:

  • Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership. Prepares confidential correspondence, maintains files, and manages the office and clerical systems.

  • Manages donor, volunteer and sponsor information; gathers, coordinates, and manages information and details (e.g. giving; committee/board involvement; etc.) on key volunteers and donors

  • Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, recognition items related to leadership volunteer groups

  • Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures

  • Provides assistance with special event management including invitations, planning, logistics, attendee lists, etc.

  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.

  • Plans and prepares weekly, periodic and special reports. Gathers, tracks, and reports data (in requested format) on a variety of Affiliate projects (e.g. Affiliate quarterly challenges).

Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent

  • Four (4) years of experience providing administrative support to multiple managers or executive level management

  • Two (2) years of experience in office practices and administrative procedures

  • Three (3) years of intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.

  • Three (3) years of experience preparing budget information, processing invoices, calculating expenses

Preferred Qualifications:

  • Bachelor’s degree from an accredited university preferred. College coursework combined with related experience may be substituted for a degree.

  • E1 experience

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 3 weeks ago (11/11/2021 12:07 PM)

Requisition ID 2021-7742

Job Family Group Business Operations

Job Category Field Campaigns

Location: Dallas, TX