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Job Information

American Heart Association Program Coordinator in Dallas, Texas


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


This position is funded through the federal grant, AHA Tobacco Regulation and Addiction Center. This Center is funded through NHLBI and is crafted to utilize interactive programs of multidisciplinary research to provide data to advise regulations on the manufacture, distribution and marketing of tobacco products as well as to facilitate effective communications for FDA-CTP regulatory policies.

The Program Coordinator will provide administrative support for the Center's Administrative Core activities. The position responsibilities include providing support for daily and recurring project activities related to the general operations and management of the department; support in organizing meetings and teleconferences, coordinating and disseminating regular communications with internal and external collaborators, assisting the Program Manager with following contractual guidelines, and maintaining financial compliance with AHA and NHLBI guidelines.

Essential Job Duties:

  • Scheduling and setup of meetings with both internal and external constituents

  • Help manage the tracking and reporting of expenses and invoices

  • Support project team members on project management, support the project management needs as needed and meet the team’s administrative needs.

  • Support the program manager with work related to AHA procurement and contract management services to implement contracts, as needed

  • Supports the Program Manager on major meetings set-up and logistics

  • Handle updated records of teams' contact information, contracts, and communications

  • Supports the Program Manager with schedule of peer review and funding notifications of pilot awards


Want to help get your resume to the top? Look at the experience we require:

  • Some college required; bachelor's degree preferred

  • 2 years of experience in office practices and administrative support

  • Outstanding writing, grammar, spelling & oral communication skills

  • Strong organizational skills with ability to provide follow-through on projects, work with minimum supervision, and devise alternative solutions as necessary

  • Full understanding and competence using Microsoft office products

  • Strong interpersonal skills and the ability to work effectively with volunteers, staff, and the trainees as part of a team

  • Demonstrated ability to simultaneously manage multiple projects in varying stages of development under time constraints

  • Excellent math skills, including understanding of budgeting and financial reporting

Preferred Qualifications:

  • Knowledge of voluntary health organizations, nonprofit organizations or government grants

  • Experience in volunteer management

  • Demonstrated understanding and competence in using technology and information systems

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 1 month ago (8/12/2022 10:16 AM)

Requisition ID 2022-9024

Job Category Science & Research

Position Type Full Time

Location: TX-Dallas