Job Information
American Heart Association Records Manager in Dallas, Texas
Overview
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association has an excellent opportunity for a Records Manager at our National Center office located in Dallas, TX .
The Records Manager will develop, maintain, and operate a total Records Management Program to ensure protection of the business records, historical information and knowledge assets of the Association and to optimize access to institutional memory by various audiences. Provide consultation to Association staff regarding records management issues.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Responsibilities
RESPONSIBILITIES:
Responsible for overall Records Management Program including review and application of written policies and procedures and ensuring compliance with relevant legislation and regulations.
Review, evaluate, and recommend changes in records retention schedules annually. Ensure/monitor adherence to legal requirements, which affect retention, dissemination, access, and storage of information, maintained by the organization through audits and consultations.
Providing advice and guidance to management and staff on the creation, maintenance and use of business records, electronic recordkeeping and electronic mail systems.
Develop and manage annual budget, track purchases, and control expenditures for Corporate Records Department.
Maintain and coordinate the day-to-day operations of Corporate Records Department and offsite records storage.
Analyze business processes related to business records retention and preservation to improve or make use of automated tools, systems and technology for accurate and timely responses to records inquiries and requests
Maintain the American Heart Association corporate archive, such as selecting records based on an understanding of the historical context in which the records were created, the uses for which they were intended, and their relationships to other sources, and arranging and describing the records, ensuring the long-term preservation of the collection.
Provide expertise on a project or request basis on records, information, and knowledge management issues to functional areas within the organization.
Manage and maintain the Records Management Intranet site. Utilize site for the training and instructional needs of Association clients.
KNOW HOW:
The Records Manager is required to have a broad knowledge of all phases of records management (records retention, storage and retrieval systems, database management, microfilming), planning, budgeting, coordinating multiple projects and services, and overseeing work of third-party vendors are integral parts of the job.
PROBLEM SOLVING:
Problems normally occurring will often be ambiguous; requiring a search for solutions based on prior knowledge and experience.
ACCOUNTABILITY:
The Record Manager’s freedom to act is circumscribed by the Association's operational policies, professional standards, and general managerial direction. The Records Manager functions within the Compliance Department and must ascertain Association compliance with state and federal recordkeeping requirements.
Qualifications
MINIMUM QUALIFICATIONS :
Knowledge of the principles and practices of modern records management techniques
Must be self-motivated and ability to work independently.
Ability to effectively present and communicate records management policies, procedures, and recommendations through appropriate communication channels in both written and oral format.
Ability to effectively communicate with all levels of American Heart Association staff, volunteers, vendors, and the general and professional public.
Skill in developing and maintaining records management databases and in the application of business software to daily tasks such as word processing, spreadsheets, and graphics.
Skill in problem solving and decision making, ability to conceptualize and organize complex information and knowledge.
Ability to effectively conduct contract negotiations and identify qualified vendors and/or consultants for contract work.
Ability to maneuver through 35" wide aisles, to reach 76" in height with the aid of a step stool, and the flexibility to stoop within a foot of the ground
Ability to lift 20-30 lbs.
Maintain professional status through membership in professional organizations, literature review, and/or specialized courses
The above knowledge, skills and abilities may be gained by acquiring a Masters of Library Science or Library and Information Sciences or CRM designation or equivalent with five years in depth library or recordsmanagement experience at a professional level.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
#LI-Hybrid
Location US-TX-Dallas
Posted Date 2 months ago (2/2/2023 11:36 AM)
Requisition ID 2023-9996
Job Category Legal
Position Type Full Time
Location: TX-Dallas