American Heart Diversity Jobs

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Job Information

American Heart Association Senior Business Operations Coordinator in Gainesville, Florida


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association has an opportunity for a Sr. Business Operations Coordinator within the Executive Vice President Operations department.

In this position, you will be responsible for providing top-level administrative and special project support for multiple American Heart Association Southeast executives as part of the Executive Operations team. This team provides operational support for the Executive Vice President (EVP), Associate Executive Vice President (AEVP) and multiple Senior Vice Presidents (SVPs.

This position is responsible for calendar management, travel coordination, expense management, weekly campaign reporting, and executive correspondence. In addition, responsible for logistics for internal meetings, regional board meetings, and other special events. This position reports to the Senior Director, EVP Operations and requires proactive, collaborative teamwork and initiative on projects and activities that support the successful, best-in-class executive operations of the Southeast.

Some of your responsibilities will include (but not limited to):

  • Provides executive-level administrative support to members of the Senior Management Team (SMT)

  • Manages calendar needs, travel, and prepares expense reports.

  • Prepares internal/external correspondence, such as weekly team newsletters, volunteer communications, and birthday/anniversary recognition.

  • Coordinates logistics for face-to-face and virtual meetings, which may include the Southeast Board of Directors, Senior Management Team meetings, and other special events, including all-staff meetings, town halls, team huddles, etc. Meeting logistics are of the highest quality in terms of logistical arrangements and service to board, other volunteers, and senior staff.

  • Executes technology production for virtual events (Zoom/Teams.

  • Maintains the integrity of contact records/rosters/distribution lists for SVP teams and various volunteer groups.

  • Supports administrative, data entry, and project functions for nominations to the regional board of directors and committees, national board of directors and committees, and annual national volunteer awards.

  • Prepares regular campaign reports for the SMT, and additional ad-hoc reports, as necessary.

  • Provide SMT budget support and reporting.

  • Partners with staff from across the region and with National Center in support of the goals and objectives of the organization and the SMT’s priorities.

  • Additional duties & special projects may be assigned.

  • Limited travel may be required.

In this role, you will report to the Sr. Director of EVP Operations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:


  • 2-4 years of experience providing administrative support to multiple managers or executive level management.

  • Excels at organization of workflow, calendars, and time management.

  • Demonstrated ability to work in a team environment with minimal supervision.

  • Ability to prioritize and develop solutions for effective decision making.

  • Proficient with all Microsoft Office applications.

  • Experience with Zoom, Teams, Microsoft Dynamics, e.1, SharePoint, Tableau.

Compensation & Benefits

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - check out this hashtag on Facebook, Instagram, and Twitter today!

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-FL-Gainesville

Posted Date 1 month ago (12/17/2021 5:13 PM)

Requisition ID 2021-7910

Job Family Group Business Operations

Job Category Administrative Support

Additional Locations Diversity Distribution Southeast


Location: Gainesville, FL