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Job Information

American Heart Association Event Data Coordinator in Lancaster, Pennsylvania


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


The American Heart Association (AHA) has an excellent opportunity for a Event Data Coordinator in our Eastern States region located in Lancaster, PA. This position is a Home Office based position with ocassional travel to support fundraising events. This is a full-time, grant funded position with an excellent benefits package.

The Data Coordinator will focus on the data support for fundraising events, including all database management and financial reporting. Duties include proper entry of donor pipelines, leadership and donation data, ticket fair market value (FMV) and all data to support the event. Will work with various teams on special types of donations including matching gifts, split gifts, donor advised funds and financial corrections. Will ensure donor acknowledgments are properly sent.

In this role, you will report to the Director of Business Operations and will work with a team of fundraisers and coordinators to manage the data for various markets within the Support Services teams.

This position will have a travel component to assist events with day/night of support as needed.

This home-officed position is funded by a grant that requires the individual to be based in Lancaster, PA.

Responsibilities include (but not limited to):

  • Event data entry into various database systems including Dynamics, Luminate and Greater Giving (GG.

  • Maintaining accurate donation data in Dynamics

  • Sponsorship Processing

  • Revenue recording into data systems

  • Matching gifts management, review, and coding as needed

  • Weekly data review in support services meetings

  • Monthly event revenue reconciliations

  • Quarterly Gold Standard Board data maintenance

  • Research financial questions and inquiries

  • Request recodes as needed

  • Travel within region for events as needed.

  • Assist Fundraising Partners on any reports needed using the application system reports

  • Provide customer service requests (i.e., software corrections, database receipting, pulling constituent records)


Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.

  • Excellent computer skills (Word, Excel, PowerPoint, Publisher, Outlook)

  • Ability to work independently, prioritize and handle multiple tasks while manage multiple territories simultaneously

  • Excellent attention to detail, verbal, and non-verbal communication, with highly effective organizational and time management skills

  • Ability to work outside of standard hours which may involve some evenings and/or weekends

  • Ability and willingness to travel periodically throughout assigned geographical territory.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Ability to transport materials and other supplies to and from meetings and events. Ability to lift 25 pounds.

  • Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

  • Project management experience

  • Digital event production experience

  • Experience using Tableau reports

  • Proficient in Microsoft SharePoint system

  • Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Compensation & Benefits

Employees scheduled to work at least 20 hours per week are eligible to participate in the medical, dental, and vision plans the first of the month following 30 days of service. AHA subsidizes the medical and dental cost to ensure benefits are affordable. Eligible dependents under AHA’s group benefit plans include legal spouse, domestic partner, children under the age of 26 or who are disabled. AHA offers additional benefits like an EAP, telehealth benefit for general medical and behavioral health, flexible spending accounts, life insurance, and disability.

Retirement Plans: AHA retirement plans offer employees a way to start saving after their first paycheck. The retirement plans provide employer contributions after two years of service. If you have previous 501(c)(3) non-profit experience, within the last 5 years, at a national health agency, an institution of higher learning or a medical institution, that experience may count towards the two-year waiting period. Employees are 100% vested in employee and employer contributions.

Paid Days Off: Regular full-time and part-time employees earn Paid Time Off (PTO) based on years of service. PTO begins accruing on date of hire. Full time employees receive one paid Community Service time off day per year and are encouraged to participate in projects, programs and organizations which contribute to the health and vitality of their communities. AHA also offers 12 paid holidays per year.

Leaves of Absence: AHA offers both Short Term and Long-Term Disability benefits which replace earnings if you are unable to work due to a non-work-related illness or injury. Employees are eligible for Short Term Disability after 90 days of service and are eligible for Long Term Disability after being disabled for 90 days or more. Eligible employees can take up to 12 weeks off of work for a qualified leave of absence under the Family Medical Leave Act (FMLA), intermittent FMLA leaves and leave as an accommodation under the Americans with Disabilities Act as Amended (ADAAA.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-PA-Lancaster

Posted Date 2 weeks ago (7/27/2022 5:57 PM)

Requisition ID 2022-8684

Job Category Administrative Support

Additional Locations US-PA-Lancaster

Position Type Full Time

Location: PA-Lancaster