American Heart Association Event Specialist in Nashville, Tennessee
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. Offices will be reopening in October 2021; this position will resume to being based in the local office.
We are looking to fill an Event Specialist in Nashville, TN . In this position, you will coordinate logistics for major fundraising events, in person and/or virtual events. Responsibilities will also include organizing and motivating volunteers, assisting with logistics of auxiliary fundraising events, coordinating event administration, schedules, and meetings; controlling inventory/implementation of marketing, presentation, or fundraising materials, and preparing financial or operations reports. You will also be responsible for ensuring sponsorship fulfillment of benefits, securing, and coordinating all vendor relationships, and ensuring AHA policies and procedures for events are followed.
Some of your responsibilities will include (but not limited to):
Coordinate and collaborate with vendors or volunteers to execute logistics for a large fundraising event or multiple smaller events such as Heart Walk, Go Red for Women Luncheon, Heart Ball, and Cycle Nation, including infrastructure, lighting, sound, food, and beverage, etc.
Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. Coordinate logistics for auxiliary events and virtual events.
Virtual Event Production – collaborate with staff and volunteers to conduct virtual core events (Heart Walk, Go Red for Women Luncheon, Heart Ball and Cycle Nation) including volunteer/speaker coordination, production support, technical guidance, and coordination with communications to conduct successful events. Pre and post events also apply.
Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials. Ensure expenses for events are coordinated with the Data Specialist Team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material.
Train volunteers and manage assignments on-site during event. Act as volunteer liaison.
Travel may be required when it is safe to do so.
In this role, you will report to the Event Specialist Manager and will work with a team of fundraisers to manage logistics for the events in Nashville. The ideal candidate will live in Nashville.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:
High School Diploma/GED required.
Bachelor's Degree (or equivalent combination of education and experience) preferred.
1+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
Ability to prioritize and develop solutions for effective decision making.
Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously.
Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook.
Ability to work outside of standard hours which may involve some evenings and/or weekends.
Ability and willingness to travel periodically throughout assigned geographical territory.
Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards and Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills and help you grow and thrive at the American Heart Association.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 3 weeks ago (9/28/2021 2:34 PM)
Requisition ID 2021-7566
Job Family Group Fundraising/Direct Sales
Job Category Administrative Support
Location: Nashville, TN