American Heart Association Development Coordinator in Philadelphia, Pennsylvania
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Eastern States Regionaloffice located in Philadelphia, PA. Our office is conveniently located as One Penn Center at Suburban Station in Center City.
The Development Coordinator will be reporting to the Sr. Heart Ball Director and supporting the Heart Ball team and activities. Supporting the Heart Ball team for overall planning and implementation of the Gala Heart Ball related events, auctions and wrap around events. The Philadelphia team falls under the direction of the Vice President of Development and supporting the AHA leadership strategy. #LI-CS1
The Development Coordinator will support fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.
Prepare and communicate schedules, meetings and ensure deadlines are met.
Coordinate event materials including
invitations, brochures, tribute journals, gift bags
preparing attendee list and tracking registration
working with vendors
obtaining required permits
attending assigned events to help with set-up and tear down
Coordinate and collaborate with vendors and Directors to execute logistics for assigned campaigns and day of event activities including infrastructure, lighting, sound, food, and beverage, etc.
Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.
Establish and maintain superior customer service relations with sponsors, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.
Keep current with the Affiliate budget numbers and accounting practices and is responsible for coding external billings, check requests and other Finance activities as directed. Process donations; invoices and payments.
Keep informed of current AHA-related news, and communicate with team members via communication tools provided within affiliate and national guidelines for use of these tools.
Maintain and process reports and forwards them to appropriate staff in a timely manner. This includes KPI reports for events.
Develop, oversee and/or assist in the development of event brochures, invitations, flyers, “action alerts,” newsletters and other materials as needed. Manages the distribution of materials for activities in the region.
Maintain an orderly filing system for correspondences, minutes and other documents.
Develop, input, and maintain information in appropriate computer software programs.
Attend all meetings and training mandated or approved by supervisor.
Utilize existing national and affiliate materials, products and recruitment tools.
Assist in keeping web site current by sending information about activities and events to appropriate point person.
Weekly knowledge of ongoing operations in assigned activities.
Ensure that divisions and activities function within the parameters of American Heart Association and Region policy.
Willingness to accept other duties and responsibilities as assigned by Sr. Development Director.
Want to help get your resume to the top? Take a look at the experience we require:
Must have earned a high school diploma or GED. College degree or some college a plus.
Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.
Experience in event planning, organizing, consultation and event management preferred.
Demonstrated ability to work on multiple task concurrently.
Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
Ability to objectively evaluate, make effective decisions and develop alternative solutions.
Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.
Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.
Knowledge of and skill in report preparation, proofreading and attention to detail.
Proven background and willingness to work in an atmosphere requiring flexibility and change.
Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.
Ability to transport materials and other supplies to and from meetings and events.
Must pass background check and must be at least 18 years old.
Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE Protected Veterans/Persons with Disabilities
Posted Date 2 months ago (8/28/2020 2:00 AM)
Requisition ID 2020-6006
Job Family Group Fundraising/Direct Sales
Job Category Administrative Support
Location: Philadelphia, PA