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Job Information

American Heart Association Development Coordinator in Philadelphia, Pennsylvania

Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Eastern States region located in our Philadelphia PA office.

The Development Coordinator will support a team of 2 Development staff and our Heart Ball Gala campaign and wrap-around events, supporting fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.

Primary responsibilities include:

  • Data entry and data management.

  • Process donations; invoices and payments.

  • Coordinate event materials including:

  • Invitations, brochures, tribute journals, gift bags

  • Preparing attendee list and tracking registration

  • Working with vendors

  • Obtaining required permits

  • Attending assigned events to help with set-up and tear down.

  • ​Coordinate and collaborate with vendors and Directors to execute logistics for assigned campaigns and day of event activities at the Heart Ball and other events. You will handle event logistics, infrastructure, lighting, sound, food, volunteers, etc.

  • Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures.

  • Track vendors’ adherence to contractual obligations and perform as agreed upon.

  • May act as day of event volunteer liaison including train volunteers and manage assignments on-site during event.

  • Report preparation and tracking support requires proficient Excel and Data Management skills.

  • Prepare and communicate schedules, meetings and ensure deadlines are met.

  • Perform administrative duties as required or requested.

  • May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

  • May assist with logistical and administrative support for division Board of Directors, Board and other Volunteer Leadership Meetings.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.

  • Experience in event planning, organizing, consultation and event management preferred.

  • Demonstrated ability to work on multiple tasks concurrently.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2013 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Ability to objectively evaluate, make effective decisions and develop alternative solutions.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Ability to be diplomatic, self-motivated, resourceful, tactful, and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.

  • Ability to transport materials and other supplies to and from meetings and events.

  • Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

  • Nonprofit experience

  • Project management experience

  • Design skills, preferably in Canva or similar

  • Knowledge of email marketing basics

  • Proficient in Microsoft SharePoint system and MS Teams

  • Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Compensation & Benefits

Employees scheduled to work at least 20 hours per week are eligible to participate in the medical, dental, and vision plans the first of the month following 30 days of service. AHA subsidizes the medical and dental cost to ensure benefits are affordable. Eligible dependents under AHA’s group benefit plans include legal spouse, domestic partner, children under the age of 26 or who are disabled. AHA offers additional benefits like an EAP, telehealth benefit for general medical and behavioral health, flexible spending accounts, life insurance, and disability.

Retirement Plans: AHA retirement plans offer employees a way to start saving after their first paycheck. The retirement plans provide employer contributions after two years of service. If you have previous 501(c)(3) non-profit experience, within the last 5 years, at a national health agency, an institution of higher learning or a medical institution, that experience may count towards the two-year waiting period. Employees are 100% vested in employee and employer contributions.

Paid Days Off: Regular full-time and part-time employees earn Paid Time Off (PTO) based on years of service. PTO begins accruing on date of hire. Full time employees receive one paid Community Service time off day per year and are encouraged to participate in projects, programs and organizations which contribute to the health and vitality of their communities. AHA also offers 12 paid holidays per year.

Leaves of Absence: AHA offers both Short Term and Long-Term Disability benefits which replace earnings if you are unable to work due to a non-work-related illness or injury. Employees are eligible for Short Term Disability after 90 days of service and are eligible for Long Term Disability after being disabled for 90 days or more. Eligible employees can take up to 12 weeks off of work for a qualified leave of absence under the Family Medical Leave Act (FMLA), intermittent FMLA leaves and leave as an accommodation under the Americans with Disabilities Act as Amended (ADAAA.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

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EOE Protected Veterans/Persons with Disabilities

Location US-PA-Philadelphia

Posted Date 1 week ago (11/19/2021 11:37 AM)

Requisition ID 2020-6265

Job Family Group Fundraising/Direct Sales

Job Category Administrative Support

Location: Philadelphia, PA

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