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Job Information

American Heart Association Development Coordinator in Poughkeepsie, New York

Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Eastern States region located in a Home Office in the New York / New England area .This position is responsible for duties associated with supporting development team members in their fundraising efforts.

Duties include processing data, handling logistical matters for events/market campaigns, processing donations in the financial systems and collaborating with colleagues and departments on a variety of other important tasks that advance our mission.

  • This is a home-based position which will require occasional travel to events and meetings including overnight travel within the Eastern States region covering NY and New England campaigns (COVID-19 restrictions permitting)

  • Non-exempt hourly position with a 37.5-hour work week

  • Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.

Financial Responsibilities

Help the American Heart Association maintain the trust of our volunteers, donors, and the public at large by ensuring adherence to accounting guidelines and processes regarding donation processing.

  • Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members

  • Comply with American Heart Association Cash Handling and PCI Procedures for checks, cash, and credit card transactions

Process, Monitor and Report on Data

Data is central to the success of the organization this position has the important responsibility of entering, maintaining, and reporting on critical data including donor information, donor payments, event, and prospect details.

  • General data entry in AHA data management systems (Microsoft Dynamics, Luminate, Greater Giving)

  • Processing all event related data, ensuring accurate record-keeping and monthly reconciliations

  • Monitoring data for completeness and accuracy. Correcting irregularities as needed

  • Generating reports as needed

Event Logistics (Virtual and In-Person)

Whether planning a donor reception or a virtual experience, the Development Coordinator is responsible for helping to plan and execute a variety of events which will appeal to both current and potential donors.

  • Virtual Event Production

  • Coordinating event content

  • Creating multimedia presentations

  • Providing technical support for digital experiences (producing, running show, chat box management, etc.)

  • Creating event communications such as save the date cards, invitations, e-blasts, event programs, and other marketing materials as needed in coordination with AHA marketing and communications professionals.

  • Acting as a point of contact for vendors, supporters, sponsors, volunteers, and attendees

  • Attending in person events to help with set up, execution and tear down (COVID 19 restrictions permitting)

  • Recruiting, scheduling, and training volunteers to assist with projects and events to ensure a positive experience.

Support Services

The Development Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.

  • Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.

  • Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner

  • Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents

  • Assisting in the coordination and execution of leadership and board meetings

  • Preparing presentations, correspondence and documentation in a timely manner including meeting minutes

  • Working independently and within a team on special nonrecurring and ongoing projects

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.

  • Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives, Bizzabo etc.)

  • Demonstrated ability to work on multiple tasks concurrently.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs are preferred. These skills are subject to testing.

  • Ability to objectively evaluate, make effective decisions and develop alternative solutions.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Ability to be diplomatic, self-motivated, resourceful, tactful, and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.

  • Ability to transport materials and other supplies to and from meetings and events. Ability to lift 25 pounds.

  • Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

  • Nonprofit experience

  • Project management experience

  • Digital event production experience

  • Design skills, preferably in Canva or similar

  • Knowledge of email marketing basics

  • Experience using Tableau reports

  • Proficient in Microsoft SharePoint system

  • Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at workAttracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Compensation & Benefits

Salary:

Pay is commensurate with experience; geographic differentials may apply.

Benefit Plans:

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit: https://heart.jobs/rewards-and-benefits/

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

Location US-NY-Utica

Posted Date 2 weeks ago (7/27/2022 6:05 PM)

Requisition ID 2021-7061

Job Category Administrative Support

Additional Locations US-NY-Syracuse | US-NY-Albany | US-NY-Poughkeepsie

Position Type Full Time

Location: NY-Poughkeepsie

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