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Job Information

American Heart Association Development Coordinator in Providence, Rhode Island

Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for a Development Coordinator in our Eastern States region located in either Providence RI or Wallingford CT .

The Development Coordinator is part of a team that support fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.

Primary responsibilities include:

  • Data entry and data management.

  • Process donations; invoices and payments.

  • Coordinate event materials including:

  • invitations, brochures, tribute journals, gift bags

  • preparing attendee list and tracking registration

  • working with vendors

  • obtaining required permits

  • Attending assigned events to help with set-up and tear down

  • ​Coordinate and collaborate with vendors and Directors to execute logistics for assigned campaigns and day of event activities such as Heart Walk, Go Red for Women, and Heart Ball including infrastructure, lighting, sound, food, and beverage, etc.

  • Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures.

  • Track vendors’ adherence to contractual obligations and perform as agreed upon.

  • May act as day of event volunteer liaison including train volunteers and manage assignments on-site during event.

  • Prepare and communicate schedules, meetings and ensure deadlines are met.

  • Perform administrative duties as required or requested.

  • May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.

  • May assist with logistical and administrative support for division Board of Directors, Board and other Volunteer Leadership Meetings.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

  • Must have earned a high school diploma or GED. College degree or some college a plus.

  • Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.

  • Experience in event planning, organizing, consultation and event management preferred.

  • Demonstrated ability to work on multiple task concurrently.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Ability to objectively evaluate, make effective decisions and develop alternative solutions.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.

  • Ability to transport materials and other supplies to and from meetings and events.

  • Must pass background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify :

  • Contact Management Systems, such as Greater Giving software

  • Automated accounting software knowledge

  • Proficient in Microsoft SharePoint system

  • Knowledge of Team Builder softwareAttracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

Be sure to follow us on Twitter #TheAHALife

EOE Protected Veterans/Persons with Disabilities

Location US-RI-Providence

Posted Date 2 weeks ago (10/16/2020 6:19 PM)

Requisition ID 2020-6264

Job Family Group Fundraising/Direct Sales

Job Category Administrative Support

Additional Locations US-CT-Wallingford

Location: Providence, RI

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